The CONTENT FOLDER is a friendly windows client front end that uses colour and flexibility to maximise user efficiency by allowing an interactive workflow for documents to be tailored to each user.
This can be done by automatically searching for documents with specific index criteria and displaying them within the CONTENT FOLDER. So you might automatically search for all purchase invoices allocated to you for approval and check for these every few minutes so that they ‘appear’ on your ‘Waiting Approvals’ list.
You can do one off searches or regular, automated searches that show up to date lists of documents and make them available for onward processing. DocuWare CONTENT FIOLDER generates folders on the form of XML files which contain one or more links to documents found in DocuWare file cabinets.
Here are some examples of the use of the CONTENT FOLDER;
The Regional Sales Manager wants to see all new proposals sent out for his region.
On a daily basis, a sales manager would like to see a list of the most recent sales proposals made in his region. He searches the DocuWare proposal file cabinet by region and date stored and uses the results to create a folder of dynamic links to the retrieved documents.
The manager might also want to set up an electronic stamp that highlights the proposal as having been reviewed by him.
Project Team Members need to see all documents for a project with full version control.
All the documents relating to a project can be displayed in a CONTENT FOLDER with identification information such as when and by whom it was created, the date of creation and version number. Full version control can be applied maintaining a full history of every version of a document showing when and by whom it was edited.
Each time new documents are added to a project or existing ones amended this information appears automatically on the desktop (CONTENT FOLDER) for all the projects team members.
