The supplier module covers the functions and features associated with the Purchase Ledger and Purchase Order Processing.
As you would expect this covers purchase ledger functionality including multi-currency supplier accounts with full transaction analysis by supplier with convenient drill down including links to all original documentation at the click of a mouse.
Supplier payment routines include provision for settlement discounts as well as separation of suppliers by payment method with automatic generation of bank files for any of the bank automated systems.
The purchase order systems includes full purchase order generation, goods received tracking and multiple warehouses – all integrated fully into your E-Commerce site if required. Back to back order processing and repeat or duplicate purchase orders are all standard features of Interprise.
Being both a multi-currency and multi-lingual system it has a host of advanced features that includes detailed Intrastat Analysis for European trade ... and since Interprise never loses its ability to re-produce historical information you can re-print or re-submit an Intrastat Analysis at any time in the future.
Key Features and Functions - Interprise Supplier
| Supplier Record |
| 360-Degree View of Supplier |
| Unlimited contacts split by type |
| Contact centred view |
| Notes history |
| Emails / Fax history |
| Activity history |
| Document history |
| Custom Cost Pricing, Multi Level Breaks & Promotional Pricing |
| Trading comparisons |
| Transaction history with attachment drill down |
| Transaction dispute feature |
| Outstanding Requisitions |
| Outstanding Orders / RMAs |
| Recent Purchases |
| Debt Analysis |
| Relationships to other Entities |
| Option for Custom Form Templates for Each Supplier |
| Purchase Order Processing |
| Requisition Management and conversion to Purchase Order |
| Supplier Purchase Order Processing |
| Different terms for each order for same supplier |
| Pick Multiple Items at once |
| Buy Stock and Non Stock items |
| Due Dates on every item line |
| Audit Trial to see who has done what per order |
| Stock Qty Information |
| Special Pricing for Supplier with Qty Breaks |
| Printing in Batches or individually |
| Options to Print My Unprinted or All Unprinted or Reprint |
| Manage Goods Received by Warehouse by Supplier |
| Confirm Put away Location Routine |
| Match Purchase Invoices to GRN Goods Received |
| Consolidate Deliveries to One Supplier Invoice keeping relevant information on item lines like source document, purchase order numbers etc. |
| Purchase Invoice Entry Price Query / Qty Query Option to create a Debit Note with full details of the price difference or over invoiced qty or the ability to accept any differences. Stock is updated at the expected price if a debit note is created. This allows you to deal with queries easily rather than stacking up the paper work. |
| European SSD Analysis / Intrastate |
| Purchase Order Reminder Letters so we can send one letter to each of our suppliers to remind them what we have on purchase order with due dates. They can then fax or email it back with any revisions to our due dates. |
| Quick Update Routine for Due Dates on Purchase Order Items Lines |
| Recurring Purchase Orders and Contract Orders |
| Contract Purchase Orders when a large order is agreed and then shipped over time |
| Recurring Purchase Orders when we have repeats at regular intervals |
| Purchase Order Routines |
| Drop Ship Purchase Order Routine (from Supplier to Customer) |
| Special Order Purchase Order Routine – these are for items we do not want to stock either because they cost a lot or take up a lot of room and we can get them quite quickly so we just buy to order. This would be identified on the stock item. |
| Auto Generate Purchase Order Routine - This can work in numerous ways, A simple way is to order what you need to fulfill your sales orders e.g. in stock – on sales order + on purchase order already + In Transit to the warehouse from other warehouses = Potential Stock. If this is negative then we need to order to fulfill our sales orders. Another option is using what we call Sales Trends which adds to the previous calculation Average Sales x Lead Time as this gives us the qty of stock we need to order so we do not run out before we have to order again. This produces a list of items to order and you can click on the hyperlinked qty to see how it was arrived at. Also the ability to have main supplier or last lowest cost supplier as the recommended supplier with relevant lead-time. |
| Requirements Planning – this uses due dates on sales order item lines to help plan when we should be ordering stock. This is suited for users who are taking orders for delivery over time. So for each item we can see a daily or weekly planning horizon and a running total on stock. When this drops below the min level or Average Sales x lead time then the system will recommend we purchase order some now with a due date needed to stop us going below this level. We can then amend this qty and commit to order the plan when we have finished looking at all our items. |
| Returns |
| Return Management RMA - Return Options like Accept – Replace or Credit and Declined – Scrap or Return |
| Payment Control |
| Remittance Advice Production with Lowest cost routing options |
| Cheque & Remittance production routine |
| Remittance and Bank File production routine (Bank file layout can |
| be defined for each bank account in banking) |
| Other |
| Active / Not Active Flag so it will or will not appear in the search lists |
| Custom Forms & Notes for Individual Supplier Documents |
| Business Intelligence for example delivery performance from our suppliers |
